Purchasing Services is the University’s central purchasing organization responsible for the acquisition of all equipment, services, and supplies. In certain instances, however, purchasing authority has been delegated to other organizations within the University. The University Bookstore is responsible for the procurement of all bookstore merchandise. The University Libraries are responsible for the procurement of all journals, newspapers, periodicals and reference books. While various departments are authorized to source and request bids and quotes, their requisitions must be approved, processed into purchase orders, and authorized by Purchasing. Accounts Payable is responsible for making all payments to suppliers.
University financial policy requires that all purchase transactions greater than $5,000 be conducted using an authorized Lehigh University purchase order, and signed by a duly authorized University representative. If the purchase is less than $5,000, a limited purchase order (LPO) or a University OneCard may be used. At no time is a supplier permitted to accept a purchase request without receipt of an authorized University purchase order, limited purchase order, or OneCard number. Shipments of goods or provision of services to the University without prior receipt of a University PO or OneCard number will, at the minimum, delay the supplier’s payment, or may be considered a gift to the University, without any additional obligation for payment on the part of the University. If you have any questions regarding the University’s procurement process, or would like additional information, contact Purchasing at 610-758-3840 during business hours of 8:15 a.m. to 4:45 p.m., Monday through Friday. Please direct all written correspondence to: Lehigh University, Purchasing Services, 516 Brodhead Avenue, Bethlehem, PA 18015, or email
All contracts and agreements must be presented to Purchasing prior to the issuance of a University PO, for review of the terms and conditions by Purchasing. When the contract has been deemed acceptable to both parties, Purchasing will ensure that the PO and other contractual documents are executed appropriately, according to the approved University signature authority requirements.
Suppliers may provide demonstrator or loaner equipment for the purpose of evaluation and/or examination by a University department. This is done entirely at the option of the supplier, with no commitment by Lehigh. A “no-charge” Lehigh PO must be issued, prior to the supplier providing the equipment.
The supplier must clearly present shipping charges /freight terms on any quotes/proposals. Suppliers should present options that are “best value-lowest total cost” for the University. Lehigh has preferred carriers and a preferred customs broker, and strongly recommends these providers be used to transport University orders.
All deliveries are to be made as instructed on the PO, or verbally, in the case of orders placed by telephone with the OneCard. An arbitrary change to a ship-to location is not acceptable, unless approved in advance by either Purchasing, or University recipient department.
Lehigh’s payment terms are “Net 30 Days” after the receipt date of the invoice. The University encourages suppliers to offer prompt pay discounts.
Lehigh is a non-profit 501(c)(3) organization, and is therefore exempt from the payment of most sales tax. Our sales tax exemption number is 75-07789-7, and referenced on all POs.
The policy of the University, both traditionally and currently, is that discrimination against any individual, for reason of age, color, disability, gender, gender identity, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status is specifically prohibited. Accordingly, the University supports the affirmative action of a supplier in providing equal employment opportunities for all minority groups.